CAREERS

ADMINISTRATIVE ASSISTANT/PROJECT CONTROLLER

High End Design Firm is looking for a detail-oriented Administrative Assistant and Project Controller. Qualified candidates should have experience with the interior design process. All candidates must be an ambitious self-starter willing to take initiative in a diverse range of projects operating in a fast-paced environment.

 

Primary responsibilities include but are not limited to:

  • Secretarial work of scheduling and following up on appointments and meetings, confirming with clients and vendors

  • Answer phone calls, record and return voice messages promptly

  • Keep our resource list up to date

  • File and keep the material library tidy 

  • File and keep all paperwork extremely organized and easy to understand

  • Work with Principal designer to add new products, vendors, and information via magazines and other findings

  • Pick up office supplies including food, water, cleaning supplies, paper items, etc.

  • Keep track of office supplies like ink and paper, proactively order items when they are getting low

  • Schedule personal and work appointments for Principal designer, change and follow up as needed

  • Personal assistant duties, running personal errands for Principal designer

  • Work independently on projects discussed with principal designer

  • Great communication skills - very important

  • Experience in Quickbooks and Studio Designer accounting software

  • Proficient in Microsoft word applications

  • Assist in client presentations 

  • Assist in sample orders

  • Assist in vendor meetings

  • Manage social media outlets and website

  • Manage inventory via Shopify

  • Manages inbound and outbound daily mail and packages and confirm with P.O.s – going to Post office

  • Clean Office at the end of each day

  • Tracking credit card receipts

  • Confirm all order invoices and payments

  • Keep monthly calendar through G-mail tracking appointments, deadlines, employee vacation etc.

 

 

Assisting Interior Designers:

  • Weekly meeting with Designer/s & Project Manager/s every week 

  • Update and maintain Vendor list

  • Organize and maintain showroom

  • Maintain organized client order binders physical and digital via Dropbox

  • Track orders on calendar, on Google Doc spreadsheet, report status updates to all clients on a

  • bi-weekly basis and report all status updates to each Project Manager and Designer on a weekly basis, approve all fabric cuttings and strike off samples, report all arrivals of products while recording all charges on P.O.s

 

 

Job Requirements:

  • BA degree or higher

  • At least 1 year work experience in the interior design or similar field

  • Quickbooks experience

  • Professional appearance, punctuality & discretion

  • Strategic thinker who pays attention to detail and is VERY organized

  • Team player

  • Flexible

  • Self-motivated

  • Works collaboratively with the team and clients

  • Strong written and verbal communication skills and interpersonal skills

 

Applicants please place 'CZAR INTERIORS POSITION APPLICATION' in the subject line and provide a copy of your resume, cover letter and CV or work samples.

INTERNSHIP 

High-End Design Firm is looking for a detail oriented Interior Design Intern. We are in
search of a candidate who is an ambitious, self-starter willing to help with a diverse range of
projects operating in a fast-paced environment. Responsibilities will include, but are not limited
to, working closely with designers, updating and organizing material library, onsite interaction
with contractors, assisting with revisions on CAD, researching product specifications and
learning product resources. Applicants must be well versed in Microsoft Office applications and
Google suite.


Job Requirements
- Professional appearance, punctuality, discretion
- Strategic thinker who pays attention to detail and is very organized
- Team player
- Flexible
- Self-motivated
- Great problem solving skills
- Works collaboratively with the team
- Strong written and verbal communication skills and interpersonal skills
- Must have own transportation
- Knowledge in CAD

Eligible for college credit.

Please E-mail your resume and work samples to info@czarinteriors.com

343 NE 3RD AVENUE DELRAY  BEACH, FL 33444  |  Tel: 561.501.7966  | INFO@CZARINTERIORS.COM

NCIDQ CERTIFIED NO. 34079 | FLORIDA INTERIOR DESIGN LICENSE ID6555

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© 2018 CZAR INTERIORS. ALL RIGHTS RESERVED.